Calling general meetings by email: A method in effect since 2022

Since 2022, the Regulations for General Meetings of Partners and Shareholders of Companies allow General Meetings to be called by email, a method that streamlines the call process and encourages greater shareholder participation. This change has replaced the traditional method of publication in the press, reducing costs and facilitating communication in a more agile manner.

Previously, the meeting took place in one of the highest circulated newspapers, which represented an additional expense and a slower process. With the new regulations, electronic call, which must be made at least five days in advance, is the main option. Companies can also incorporate other call methods depending on the provisions of their bylaws.

If a company’s bylaws establish the meeting by press, the law allows this provision to remain in place. However, if the company wishes to adopt email as the main means, it is necessary to amend its bylaws. This reform not only allows you to adapt to the new digital reality, but also significantly reduces the costs associated with publishing in print media.

Reforming the bylaws to include email as a method of convening meetings offers multiple benefits, such as resource optimization and greater accessibility for shareholders, which can increase their participation in making decision of the company.

If your company wishes to adapt its procedures for convening general meetings or amend its bylaws, at Quevedo & Ponce we have a team of attorneys specialized in corporate law to provide the necessary support and ensure compliance with current regulations.

Do not hesitate to contact us!